Due Dates, Late Fees and Interest
Tuition, mandatory fees, course fees, on-campus housing charges and meal plan charges are due on the first day of each term. Payment is late after the first day of the term and subject to late fees if all charges are not paid by the 15th of each month.
Any changes made after the first day of the term to a student’s account where additional tuition charges, mandatory fees, course fees, meal plan adjustments, or housing charges are due immediately. Additional charges that are not paid in full by the 15th of the month will be assessed a $55 late fee.
Miscellaneous charges such as Bookstore purchases, medical service charges, ID card replacement and others; have a 30-day payment due date. Miscellaneous charges remaining unpaid after 30-days are considered past due and are subject to late fees and interest.
Late fees and interest are assessed after the close of business on the 15th of each month. A late fee of $55 and a 1% interest charge will be assessed to all past due accounts monthly.
The 2022-2023 Due Dates and Late Fee Assessment Dates are:
|Term||Tuition & Housing Due Date||Late Fee Assessment Day|
|Fall||September 21||October 15|
|Winter||January 4||January 15|
|Spring||March 28||April 15|
|Summer||June 20||July 15|
Miscellaneous charges are past due after 30 days.
Electronic Payments (eCheck)
Paying by eCheck is Western's preferred method for accepting payments. Paying online is available 24 hours a day with immediate credit to the student’s account. Online eCheck payments are free and convenient. Enter your U.S. checking/savings account information and payment will be made electronically. Western also accepts online credit and debit card payments with Visa, MasterCard, Discover, and American Express branding. Please note, an additional fee will be added to the payment transaction. The fee, which is charged and collected by Transact, is $3 for charges $20-$109 and 2.75% for charges outside of that range. To make a payment now, visit our Make a Payment page and click on the appropriate button. Parents--or other third parties--making online payments to the student account must be set up as an Authorized Payer by the student in order to access student account information.
It can take up to 5 business days for your eCheck payment to clear your bank. If your bank rejects your payment for ANY reason (i.e. NSF, incorrect account information, etc.), your student account will be assessed a $25 returned check fee, and a $50 returned check fee for each subsequent rejected check payment. Your student account may be subject to late fees and interest, and a student account hold, if a rejected payment causes the balance to remain unpaid after late fee assessment day. When in doubt, contact your bank to verify your account information.
Western does not recommend mailing checks to make payments. If you need to send a check, it must have a valid W number written on the front of the check. Checks with incorrect information (including W number), that are delayed/lost, or written for less than the amount due may incur late fees and interest charges. Make the checks out to Western Washington University. Checks are credited when received by the Student Business Office, not by postmark. The Student Business Office also has a limited ability to take payments in person. We have three self serve computer kiosks and a cashier window. The Student Business Office is located in Old Main, room 110 and the lobby is open from 9am to 4pm, Monday through Friday (excluding holidays).
Western Washington University
Old Main 110, MS9004
516 High ST
Bellingham, WA 98225
Western's Payment Plan
Western’s Payment Plan is offered quarterly to students with a current balance. The Payment Plan enrollment period opens up a week before classes start, and remains open for two weeks. Students enroll by selecting the option in their Western Account Online. After enrolling, students will make three installments toward their current quarter's tuition, fees, housing and meal plan charges. Students with past due balances are ineligible to enroll in this plan.
Western Washington University has partnered with Convera (formerly Western Union) to offer students an easy way to make international payments. The preferred payment process for an international student to pay their tuition and fees is through International Funds Transfer via Foreign Currency payment. This option allows you to pay your student fees in the currency of your choice in an efficient, secure and inexpensive manner.
All aid types, except private lender loans received as a check made payable to the student, will be applied to current quarter charges on the student’s account. Only after University charges have been paid will a refund of excess aid be given to the student. If a student incurs additional registration charges after financial aid has been applied to their account, the student is responsible for paying the additional charges by the tuition due date.
Miscellaneous charges to a student’s account, such as bookstore purchases, ID Card fee and health center charges will not be paid by financial aid unless a student signs a form authorizing the University to use financial aid to pay these miscellaneous charges. Fill out the Authorization to Apply Financial Aid Funds form, available online or at the Student Business Online, to allow financial aid to pay these charges.
Guaranteed Education Tuition (GET)/529 Plans
GET is Washington state’s 529 prepaid college tuition program. It is governed by federal IRS rules and Washington State law (RCW 28B.95). With GET, you save money by prepaying part or all of your child’s college tuition costs now, to avoid paying higher costs in the future. The State of Washington guarantees that the value of your account will keep pace with the cost of resident undergraduate tuition and state-mandated fees at the most expensive public university in Washington. For more information, visit the GET/Dream Ahead website.
Requesting GET Payments
From the GET website:
When it's time for college, you'll need to choose your payment option. It's easy to use your units by logging in to your GET account, selecting "My Account," and looking for the "Use Units" section. To have GET send a payment directly to the school, you will submit a "Direct Payment Request." If you want to pay the school yourself and have GET reimburse you for the expenses paid out-of-pocket, you will complete a "Reimbursement Request." You can also request to use your units by completing the paper forms found on our Forms page under "Use Your Units."
Please allow 14 days for your disbursement to apply to the student account.
For more information or questions regarding your GET account, please contact the GET program:
360-753-7803 (Olympia, Washington)
To make a 529 payment, you will first need to log in to your 529 account and set up an electronic funds transfer (EFT) to your personal bank account. Then, when the funds arrive in your bank account, you can make an echeck payment to Western. Just make sure that your personal account is authorized to make ACH payments (not a HELOC or credit card account). There are a number of 529 plans available for direct pay using the Transact payment portal. This is a convenient option and adds a nominal $10 processing fee paid to Transact. We expect to see more 529 providers added to our payment portal in the future. If you have any further questions, please email email@example.com. Keep in mind that Western does not offer any financial advice. Contact an accountant or tax professional for any personal financial questions.
Using Western Account Online
Logging into your Western Account Online
Authorized Payer – Click here or go to Western’s home page; scroll to the bottom of the page and select Pay Bills.
- If a student created an “Authorized Payer” for you, enter the Authorized Payer ID Login and Password provided by the student.
- If you do not know or forgot your Authorized Payer ID or Password, you can either reset it using the Forgot Password link, or contact your student to reset your Password.
Viewing Online Statements
Students will receive email notifications at their WWU email address when their newest statement is available to be viewed. Authorized Payers will receive notifications at their specified email address. The newest statements will appear in the “Your Bills” section.
The billing statement reflects account activity up to the date of the statement. Check Current Activity Detail for up to the minute charges/payments to your student account.
Note: Mac users will need to download and install Adobe Reader to view the statement PDF’s. Other PDF viewers may have trouble displaying the statements.
Using Saved Payment Methods
When entering payment details on the ACH (eCheck) or credit card payment sites, you may choose to have the site save your payment information for future use by entering a name for the payment method at the bottom left of that page. Saved payment methods are only available to the account in which they were created; students cannot make payments using saved payment methods from Authorized Payers on their account and vice-versa.
If the student updates the Authorized Payer’s account information (such as password or email address), the saved payment methods will be removed, ensuring the security of your payment information.